Foundation Privacy Policy
Introduction
The Military Communications & Electronics Museum Foundation (“the Foundation”) is a registered not-for-profit charity in Ontario, Canada. We are committed to protecting the privacy and personal information of our donors, members, and supporters.
This Privacy Policy explains how we collect, use, and disclose your personal information in accordance with Ontario and Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
We do not sell or rent your personal information to third parties.
- Personal Information Collected and Its Use
We may collect and use the following personal information:
| Information | Collected | Shared | Purpose of Use |
| First Name | Yes | Yes | For internal and external publication |
| Initials | Yes | Yes | For internal and external publication |
| Surname | Yes | Yes | For internal and external publication |
| Military/Civilian Status | Yes | Yes | For internal and external publication |
| Rank | Yes | Yes | For internal and external publication |
| Retired Status | Yes | Yes | For internal and external publication |
| Current Donor | Yes | Yes | For internal and external publication |
| Former Donor | Yes | Yes | For internal and external publication |
| Donor Achievement Recognition | Yes | Yes | For internal and external publication (with consent) |
| Residential Address | Yes | No | To contact you, and legal purposes |
| Telephone Number | Yes | No | To contact you, and legal purposes |
| Email Address | Yes | No | To contact you, and legal purposes |
| Photo (if provided) | Yes | Yes | For internal and external publication |
- What Does “Internal and External Publication” Mean?
Your information may be used to publicly acknowledge your support of the Foundation, which can include:
- Newsletters and annual reports
- The Museum or Foundation websites
- Donor plaques or displays inside the Museum
- Other printed or digital recognition
No information will be published without appropriate consent where required.
- Donor Achievement Recognition
When you reach a specific donation threshold, the Foundation will contact you to:
- Obtain your consent before any public recognition
- Allow you to decline public recognition, in which case no identifying information will be published
If consent is given, we may publicly share:
- Your name, initials, and surname
- Your rank or former rank
- Your donor status and recognition level
This recognition may appear in printed materials, online platforms, and Museum displays.
- Protection of Your Information
We implement appropriate security measures to protect your personal data, including:
- Secure storage of physical and digital records
- Restricted access to authorized personnel only
- Safe communication and information handling practices
We do not sell or rent your personal information to third parties.
We do not hold or store credit card or banking information of any donor.
Donations processed through third-party platforms such as Zeffy, CanadaHelps, and Canada Impact are subject to their respective privacy policies.
These platforms provide us with the name of the donor unless the donor specifically chooses to remain anonymous.
They do not share any financial information beyond the donation amount.
- Your Rights
You have the right to:
- Access the personal information we hold about you
- Request corrections to your information
- Withdraw consent to the use or disclosure of your information (subject to legal obligations)
- Ask questions or file a complaint about our privacy practices
- Retention of Information
We retain your personal information only for as long as necessary to:
- Fulfill the purposes stated in this policy
- Meet legal, regulatory, or operational requirements
After this period, your information is securely deleted or anonymized.
- Contact Us
For questions or requests regarding your personal information, please contact:
Privacy Officer (the Secretary)
through:
Military Communications & Electronics Museum Foundation
95 Craftsman Boulevard, Kingston, ON, K7K 7B4
[email protected]
(613) 541-5010 x 4675
- Updates to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website and made available in print upon request